CAREERS

Receptionist Administrator (part-time)

Receptionist Administrator (part-time)

Monday to Friday, 8:30am to 3:30pm with one hour lunch time

Are you a friendly and organized heart of an office?

If so, we’d love to meet you!

Do you excel at:

  • Making clients feel at ease the moment they walk through the door?
  • Keeping an office running smoothly, with everything in its place?
  • Balancing tasks while maintaining a positive, can-do attitude?
  • Communicating clearly and effectively with clients and colleagues?

If this sounds like you, our bustling Harrow office is looking for a Receptionist/Administrator to bring your energy, organizational skills, and warm personality to our team.

What’s in it for you:

  • A Central Role: Be the first point of contact for our clients and support the smooth running of our amazing office.
  • Variety in Your Day: Engage in a range of administrative tasks, keeping your role dynamic and interesting.
  • Professional Development: We’ll support your growth, from mastering new software to enhancing your client service skills.
  • Supportive Environment: Join a friendly team that values your contribution.

Plus, amazing benefits:

  • Comprehensive Benefits Package: Including health insurance, life insurance, WPA cash plan, and Vitality private medical insurance.
  • Financial Security & Well-being: Free access to a wealth management advisor.
  • Holiday Trading Option: Customize your holiday entitlement to fit your lifestyle and needs.
  • Flexible Bank Holidays: Enjoy the freedom to celebrate bank holidays when it suits you best, aligning with your personal and cultural preferences.
  • Family-Friendly Policies: Enhanced maternity, paternity, and adoption pay
  • Social Events: Regular events that promote team spirit.
  • Modern Workspace: Work in a modern, well-connected office in the centre of Harrow, with easy access to shops, food outlets and a park for those lunchtime breaks.

Key Responsibilities:

Administrative tasks:

  • Set up new clients on CCH, ensuring all paperwork and Anti-Money Laundering information is accurate
  • Update CCH software with client and employee information
  • Process incoming post, scan documents, and maintain our document management system
  • Arrange couriers and assist with organizing staff events
  • Manage office supplies, including stationery, printer toner, and kitchen essentials
  • Address office maintenance issues, coordinating with engineers as needed.

Receptionist tasks:

  • Answer phones, handle client enquiries, and direct calls appropriately
  • Welcome clients, serve beverages
  • Keep boardrooms stocked and organized
  • Organize client lunches and ensure a professional environment
  • Carry out ad hoc tasks for all departments, including preparing forms, managing client records, scanning documents, and archiving.

What we’re looking for:

  • Qualifications: GCSEs or equivalent, including English and Maths (A-C grades).
  • Skills: Competent in Word and Excel, with excellent organizational and communication skills.
  • Experience: Preferably some professional office experience, but we are more interested in your enthusiasm and willingness to learn.
  • Qualities: We’re seeking someone with a positive outlook on life, who brings energy, kindness, and motivation to their work. You should be enthusiastic and eager to contribute to our team’s success.

Bonus points for:
Experience with CCH Accounts software—but don’t worry if you’re not familiar, we will provide the necessary training.

At our Harrow office, we’re committed to creating a welcoming, productive workplace where your contributions are valued. We encourage applications from under-represented groups, as diversity strengthens our team.

If you’re ready to be the organized and welcoming superstar of our office, we’d love to hear from you.

Contact Rut, our Head of HR for more information